Timeline & Scheduling
The Timeline is Warren's central workspace. It shows who is working on what, when â and gives you three views to see it the way that's most useful right now.
Overview
The Timeline section has three view modes, switchable from the segmented control at the top of the screen:
All three views share the same underlying data. Changes you make in one view instantly appear in the others.
Timeline view
The default view. Each row is a team member; each column is a day of the week. Assignments appear as colored chips that span the days they're scheduled.
Reading workload colors
The left-hand avatar of each team member shows a capacity ring:
| Color | Utilization | Meaning |
|---|---|---|
| Green | < 70% | Available â capacity to take more work |
| Yellow | 70â90% | Moderate â nearly full but manageable |
| Orange | 90â100% | Full â no meaningful capacity left |
| Red | > 100% | Overloaded â assignments exceed capacity |
Navigating weeks
Use the â â arrows in the toolbar to move forward and back one week at a time. Click Today to return to the current week. Toggle Archive mode to browse historical weeks â useful for reviewing past workloads.
Kanban view
Kanban flips the perspective: instead of showing schedule rows, it shows columns by assignment status. Drag cards between columns to advance them through your workflow.
Default columns
| Column | Meaning |
|---|---|
| Backlog | Planned but not yet started |
| Analysis | Discovery and requirements gathering in progress |
| In Progress | Active work happening now |
| Review | Awaiting feedback or approval |
| Done | Completed and signed off |
Gantt view
The Gantt view shows each project as a horizontal bar spanning its start and end dates. It's the best view for communicating timelines to clients or spotting scheduling conflicts across projects.
Interacting with Gantt bars
- Drag a bar to reschedule the entire project.
- Drag the right edge to extend or shorten the project duration.
- Click a bar to open the project detail panel.
- Click a phase bar to see its assignments and hours.
Creating assignments
Assignments link a team member to a project phase with a set of allocated hours and a date range.
Open a project
From Projects or directly in the Timeline, click any project to open its detail panel.
Select a phase
Choose the project phase for this assignment (e.g., "Concept Design" or "Branding").
Pick a team member
Select who will own this assignment. Warren shows their current capacity to help you avoid overloading them.
Set dates and hours
Choose start and end dates, then enter the total allocated hours. Warren warns you if hours exceed capacity for that date range.
Save
Click Save Assignment. The chip appears on the timeline immediately.
Drag & drop
Every assignment chip is draggable. You can:
| Gesture | What it does |
|---|---|
| Drag to a new day column | Moves the entire assignment |
| Drag to a different team member row | Reassigns the work to that person |
| âĨ + drag | Duplicates the assignment instead of moving it |
| Drag chip edge | Extends or shortens the date span |
Workload leveling
Warren's resource leveling tool automatically redistributes assignments to eliminate overallocation. Access it from the ⥠Leveling button in the timeline toolbar.
Milestones
Milestones mark key dates on the timeline â client presentations, deliverable deadlines, or phase gates. They appear as diamond markers on the Gantt view.
To add a milestone:
- Open the project detail panel.
- Click + Milestone.
- Enter a name, date, and optional notes.
- Pick a color to make it stand out on the Gantt.