How can we help?

Tap the + button anywhere in the app — it's available on every main view. Type your task in plain language, then optionally set a due date, context tag, priority level, or area before saving. If you're just starting out, the fastest path is to drop everything into the Inbox first and sort it later, when you have a moment to think.

No account, no email address, no sign-up. OrgFlo works entirely through your existing Apple ID and iCloud — the same infrastructure you already use. Just download and open. There's nothing to register, and we have no user database on our end.

OrgFlo uses Apple CloudKit to sync your tasks, areas, and settings automatically across every device signed into the same Apple ID — iPhone, Mac, and Apple Watch. Sync happens in the background as long as you have an internet connection; you don't need to do anything manually. If a device is offline, changes sync the next time it connects.

Your tasks, areas, notes, and settings are stored locally on your device using Apple's SwiftData framework. If iCloud is enabled, Apple's CloudKit syncs that data to your other devices — but it travels through Apple's infrastructure, not ours. We have no server, no database, and no ability to read your tasks. Your data is yours, full stop. See our Privacy Policy for the full technical breakdown.

OrgFlo is free to download from the App Store. Core features — Inbox, Today, Upcoming, Quick Capture, Areas, context tags, priority signals, iCloud sync, and the Apple Watch app — are all available at no cost. Optional paid features may be offered as a one-time purchase or subscription through the App Store; these are clearly labelled inside the app.

These three views represent the core GTD-inspired flow OrgFlo is built around:

Inbox — your frictionless collection point. Capture anything here without deciding what to do with it yet. Nothing leaves the Inbox until you choose to schedule it, star it, or move it to an Area.

Today — your committed list for the day. Shows tasks you've scheduled for today, tasks you've starred, and anything overdue. This is where your focused work happens.

Upcoming — your week at a glance. All scheduled tasks grouped by day, rolling forward. Use it to plan ahead and make sure nothing sneaks up on you.

Quick Capture is a one-tap shortcut to add a task to your Inbox instantly — no navigation required. Use it whenever something pops into your head and you need to offload it before you lose it. Type it in, tap Done, and get back to what you were doing. You can review and organise it later during a proper planning session.

On iPhone it's accessible from the main tab bar. On Mac, there's a dedicated keyboard shortcut so you can capture without switching windows.

Areas are the top-level containers for grouping your tasks by life domain — think Work, Personal, Health, Finance, or whatever makes sense for how you live. They're not projects (those live inside Areas), they're more like the broad categories you switch between throughout the day.

Assign a task to an Area when you're processing your Inbox — it doesn't affect when the task appears in Today or Upcoming, it just keeps things organised when you want to zoom out and see everything in a particular life domain at once.

Context tags let you label tasks by the kind of energy or environment they need, rather than just what they are. The built-in tags are:

@deep-work — tasks that need sustained focus and no interruptions.
@quick — something you can knock out in 5–10 minutes.
@waiting — you've delegated this or it's blocked on someone else.
@urgent — needs attention today regardless of priority level.

Filter by tag in any view to match your tasks to your current state. If you've got 20 minutes and low energy, filter for @quick and work through those. Context tags are optional — don't overthink it. Start with one or two.

Priority signals give your tasks a simple urgency ranking that affects how they're sorted within a view:

! — Low urgency. Nice to do, no pressure.
!! — Medium urgency. Should get done today or tomorrow.
!!! — High urgency. This needs to happen now.

Tasks without a priority level sort to the bottom. Think of it less as a star rating and more as a quick way to answer "if I can only do one thing right now, which one?" — the !!! tasks bubble to the top and make that decision for you.

OrgFlo on Mac uses a spacious three-panel layout — sidebar, task list, and detail pane — designed for keyboard-first navigation. You can move through views, select tasks, and edit details without touching the trackpad. All your Areas, views, and tasks sync automatically from iPhone via iCloud, so the experience is continuous across both platforms. The Mac app is built natively with SwiftUI, not a ported iOS app.

Start with the basics: both devices need to be signed into the same Apple ID, connected to the internet, and have OrgFlo toggled on in iCloud settings. Here's a quick checklist:
If iCloud is enabled but sync is stuck, try opening OrgFlo on both devices and waiting 30–60 seconds — CloudKit syncs in the background and usually resolves on its own. A full device restart often clears any temporary iCloud hiccups. If the problem persists after that, email us with your iOS and OrgFlo version numbers and we'll dig in.

The Today view shows tasks with a due date of today, tasks you've starred, and tasks that are overdue. If a task isn't appearing:

1. Open the task and confirm its due date is set to today's date (not tomorrow, or "no date").
2. Check that it hasn't been marked as complete — completed tasks are moved out of Today automatically.
3. Pull down to refresh the view if the task was added very recently.

If you've confirmed the date is correct and it still isn't showing, email us with a screenshot — it helps us pinpoint the issue quickly.

The Watch app displays your Today tasks synced from your iPhone via WatchConnectivity — a direct device-to-device connection, no internet required. If it's showing an empty list:

1. Make sure OrgFlo is installed and running on your iPhone (not just the Watch).
2. Keep your iPhone and Apple Watch close together and unlocked while the Watch app is open — the initial sync can take 10–15 seconds.
3. If the Watch app was freshly installed, open OrgFlo on your iPhone first to trigger the initial data transfer.

If it's still blank after following these steps, try force-closing OrgFlo on both devices (swipe up from the app switcher) and re-opening on iPhone first. Still stuck? Send us an email and we'll help.

An app only appears in the iCloud apps list once it has been opened at least once and made a CloudKit request. Try opening OrgFlo, adding a task, and then checking Settings → Apple ID → iCloud again after a minute or two. If it still doesn't appear, ensure your device is connected to the internet and that iCloud Drive itself is enabled (not just individual apps). If you see "iCloud Drive" toggled off, enabling it should make OrgFlo appear shortly after.

OrgFlo doesn't currently include a Trash or undo history beyond the standard system shake-to-undo gesture. If you deleted a task moments ago, try shaking your device — iOS will offer to undo the action if it's recent enough.

For data that's been deleted and synced, it isn't possible to recover it from our end because we don't store your data. This is something we're aware of and looking at for a future version of the app.

Because all your data is stored on your device — and optionally in your iCloud account — you're always in full control of it:

Delete local data: Delete OrgFlo from your device. iOS removes all SwiftData storage automatically when the app is uninstalled.

Delete iCloud data: Go to Settings → Apple ID → iCloud → Manage Account Storage → OrgFlo, then tap "Delete Data". This removes everything from Apple's CloudKit container. Once deleted, it cannot be recovered.

If you'd like help with anything data-related, email us and we'll walk you through it.